Account Payables & Intercompany Accounting Specialist

Mission:

To accurately and efficiently support the management of accounts payable and intercompany operations within the Group, ensuring data accuracy, timely postings, and effective communication with affiliated companies.

Role description:

The Administrative Officer – Accounts Payable & Intercompany Accounting Specialist works within the AFC (Administration, Finance and Control) team, contributing to the management of the accounts payable cycle, reconciliation of intercompany transactions, and support for periodic financial closings.

The role is designed for a motivated individual willing to grow professionally and develop both technical and interpersonal skills within a structured and international group.

Key responsibilities:

• Recording domestic and foreign supplier invoices and verifying supporting documentation.
• Managing supplier payments, preparing payment schedules, and checking agreed payment terms.
• Periodic reconciliation of supplier accounts and support in managing discrepancies.
• Managing intercompany activities, including:
  • Collection and recording of documentation;
  • Monthly reconciliations with affiliated companies;
  • Supporting monthly and annual financial closings in accordance with Italian accounting principles (OIC).
• Document archiving and management of communications with suppliers and foreign counterparts.
• Collaborating with the AFC team and participating in projects aimed at improving administrative processes.
• Verification of balances and reporting of any differences.

Requirements

Education

• Diploma in Accounting or equivalent qualification;
• A degree (including a bachelor’s degree) in Economics or related fields is considered a plus.

Professional Experience:

• Preferably short prior experience (internship/traineeship or 1–2 years) in accounting, administration, or professional firms.
• Experience in accounts payable or intercompany activities will be positively evaluated.

Technical Skills:

• Basic knowledge of Italian accounting principles (OIC).
• Good proficiency in Microsoft Excel.
• Familiarity with ERP systems (preferably Microsoft Dynamics 365).
• Good command of English (B1/B2 level).
• Proficiency in Microsoft Office.

Soft Skills:

• Accuracy, reliability, and strong attention to detail.
• Good organizational and time management skills.
• Team-oriented attitude and collaborative mindset.
• Good communication skills and willingness to interact with colleagues and Group affiliates.
• Proactivity and a strong desire to learn and grow professionally.